Searching for and Obtaining Extracts from Georgia's Company Register
Georgia Assistant helps you obtain extracts from Georgia's company register
190 GEL
2 days
Searching for and Obtaining Extracts from Georgia's Company Register with Georgia Assistant
The price includes:
company information search, ordering, preparing, and obtaining an extract from Georgia's company register
Required documents:
Georgian tax identification number, passports/identity documents of company owners, and other company details
Checking the reliability of prospective partners, confirming ownership structures for international banks, and submitting reports to foreign authorities require official documents. In Georgia, the principal source of reliable business information is the National Agency of Public Registry, which maintains the unified state register of legal entities and real estate. An official extract from this system allows you to assess a counterparty promptly, confirm a director’s authority, and establish the legal standing of a Georgian business for operations abroad.
What Is Georgia's Public Register of Legal Entities (NAPR), and How Does Counterparty Due Diligence Work?
All corporate records in Georgia are included in the Public Register of Legal Entities. This register is administered by the National Agency of Public Registry (NAPR) under the Ministry of Justice. It is a centralized government database containing mandatory records of all businesses and companies registered in the country, including individual entrepreneurs (IEs), limited liability companies (LLCs), joint-stock companies, and branches of foreign companies.
When conducting business, particularly when signing contracts or completing international transactions, corporate procedures generally involve checking the other party in advance. This process is known as counterparty due diligence.
In this context, Georgia’s Public Register of Legal Entities serves as the principal source of verification. The register is updated regularly and provides current information. If a company is penalized, changes its director, or has its assets seized, the relevant details may appear on the website almost immediately. Ordering an official extract helps establish that the company actually exists, is not undergoing liquidation or bankruptcy, and that its manager has legal authority to sign commercial agreements and open bank accounts.
Who Needs an Extract from Georgia's Company Register (Apostille + Translation)?
Official Public Registry information is most often needed by individuals and companies conducting cross-border activities or confirming their legal status outside Georgia.
Although the authority officially issues extracts in Georgian and English, this alone is not sufficient in most foreign jurisdictions. To give the document full legal effect abroad, it must be apostilled at Georgia’s House of Justice and then accompanied by a notarized translation into the language of the country where it will be submitted.
Common reasons for obtaining an extract include:
- Opening accounts and working with foreign banks. When a company opens an overseas account or transfers large amounts, European and Asian banks conduct strict KYC/AML compliance checks. For a bank, an apostilled registry extract is the main evidence of who actually owns the business and who is authorized to sign payment instructions. Without it, the bank may refuse to open the account.
- Reporting to foreign tax authorities. Many countries require their citizens to disclose interests in foreign businesses and controlled foreign companies (CFCs). An official document issued in Tbilisi is needed to confirm the shareholders, the amount of share capital, and the lawful origin of dividends received.
- Participating in foreign litigation. If a Georgian company needs to bring an international case—for example, to recover debts from a foreign partner or protect its copyright—a foreign court will require official evidence that the company exists and has standing to sue. An apostilled extract provides such evidence.
- Legal due diligence for business acquisitions. Mergers and acquisitions (M&A), investment agreements, and purchases of existing businesses in Georgia require buyers to examine the company’s current legal status and identify hidden corporate risks.
Corporate Regulation and Disclosure Requirements
Georgia’s corporate system is based on extensive transparency. Under the Law on Entrepreneurs, essential business information is public. Nominee directors and hidden shareholders are not recognized, so the register always displays the actual owners.
Changes, from replacing a director to reallocating ownership interests, take legal effect only once the National Agency of Public Registry (NAPR) has updated its record. The system is updated in real time, ensuring that an extract reflects the company’s current legal status at the time it is downloaded.
- Georgia’s Public Registry can issue extracts in either Georgian or English. This is helpful for international business: English-speaking counterparties and some international platforms (such as Stripe or PayPal) may accept the extract without a separate translation.
- Georgia’s corporate system is founded on transparency. Under the Law on Entrepreneurs, key information about direct owners is public. However, the register shows only direct founders or shareholders. Where a company is owned through a foreign fund, trust, or lawful nominee service, additional documents are required to disclose its ultimate beneficial owners (UBOs), since the public register records only the direct ownership structure.
- Every extract downloaded from NAPR carries a unique barcode and QR code. Under Georgia’s Law on Electronic Documents and Electronic Trust Services, such digital copies have full legal effect within the country and do not require a physical blue stamp for domestic use.
What Information Does an Extract Contain?
The information provided varies by business form. Broadly, there are two main types of extract.
Individual Entrepreneur Extract from the Public Registry
This document is issued to individual entrepreneurs (IEs). It confirms that an individual lawfully conducts business and includes:
- The entrepreneur’s full name and citizenship.
- Personal tax number and registered business address.
- Nine-digit registration tax code.
- Date of registration and current status: active/suspended.
- Contact details: email and phone number.
Company Extract
Issued to legal entities, most commonly LLCs or joint-stock companies (JSCs). It is a more detailed document containing:
- Identification details. The company’s full legal name, legal form, nine-digit code, and registered address.
- Management information: appointed director(s) and the powers granted to them, such as authority to sign alone or the need for partners’ consent.
- A list of all founders, partners, or shareholders, showing their percentage ownership interests.
- Encumbrances and restrictions. A detailed report on debts, pledges, seizures, court proceedings, or credit obligations.
How to Obtain a Registry Extract
The method depends on your intended use. If you simply need to check a partner quickly before a call, an electronic copy is sufficient. If you need a document for a bank, tax authority, or court abroad, you must arrange official legalization (apostille) through the House of Justice (Public Service Hall), where a special stamp is applied to the paper copy.
How to Obtain a Georgian Commercial Register Extract Remotely
You can obtain information about a Georgian company from anywhere in the world without traveling to Tbilisi. There are two main methods:
- Independently (for informational purposes). Visit the official NAPR electronic register website. Enter the company’s nine-digit registration code or its exact name in Georgian or Latin script. The system will display its registration history. Select the top (most recent) entry and download the PDF file. This service is free and available 24/7.
- Through Georgia Assistant (for legal purposes). If you need an official apostilled paper extract for use abroad, downloading a PDF will not suffice. Acting on your behalf, our lawyers visit the Georgian House of Justice, pay the government fees, and obtain an official original that can be apostilled. We can use the standard service (issuance on the next business day) or an urgent same-day option.
What Documents Are Required to Obtain an Extract?
Georgia’s business administration system is streamlined, so very few documents are needed:
- For an independent online search, no documents are required at all. Georgia’s commercial company database is fully public. You only need to know the company’s name or identification number.
- For a personal visit to the House of Justice, you need only your original international passport. Anyone can order an extract for any company; you do not have to prove a connection to the business.
- For a remote order through Georgia Assistant, no notarized power of attorney is required to order and apostille an extract, because the Georgian register is public. We only need the company’s registration details (name or nine-digit code). Our lawyers in Tbilisi visit the House of Justice, pay the fees, collect the document, and arrange full international legalization.
Legalization Requirements for Registry Extracts
An electronic register extract downloaded as a PDF has full legal effect within Georgia. To be accepted by foreign banks, courts, or tax authorities, it must undergo legalization.
As Georgia is a party to the 1961 Hague Convention, legalization follows a simplified apostille process. However, requirements differ by destination country:
- For CIS countries (Russia, Belarus, Kazakhstan, etc.). The Minsk Convention on Legal Assistance is relevant. Formally, an apostille is not required for these states; a notarized translation into the relevant language is enough. In practice, however, many commercial banks and government authorities (including Russia’s Federal Tax Service for CFC reporting) may still request an apostilled document. To reduce the risk of refusal, obtaining an apostille is recommended.
- For EU countries, the United States, and most other states, an apostille is strictly required. Without it, a foreign authority may decline to review the document.
- For certain countries that are not parties to the Hague Convention, consular legalization through the Georgian Ministry of Justice, Ministry of Foreign Affairs, and the relevant embassy may be required.
To obtain a fully legalized document, an official paper extract is printed directly from the registry’s electronic database at the House of Justice. The original receives a government apostille confirming its authenticity for international use. The apostilled document is then translated into the destination country’s language (or English) and certified by a Georgian notary.
Comprehensive Assistance from Georgia Assistant
Handling documents yourself, especially when outside Georgia, can involve logistical difficulties, queues, and the risk of misunderstanding foreign authorities’ requirements.
Georgia Assistant offers a search and extract retrieval service for Georgia’s Public Register of Legal Entities (NAPR). Extracts can also be obtained remotely without visiting Tbilisi in person.
We check the legal entity’s current status, management authority, and ownership structure so that you receive a legally valid registry extract. Processing takes two business days.
To request and prepare the document remotely, we need only a few details:
- Company identification number. This nine-digit tax code is necessary to locate the company precisely in the register and avoid confusion with similarly named businesses.
- Owners’ passport details. Copies of the founders’ international passports or identity documents are required to cross-check and verify details when preparing the request in the information system.
- Additional information. Any details available—for example, the company’s exact Georgian name or the director’s name—can speed up processing.
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Frequently Asked Questions About Company Register Extracts
It is used for overseas bank KYC/AML checks, annual reporting to tax authorities on controlled foreign companies (CFCs), providing evidence in international courts, and checking a business before buying it or investing in it.
A standard electronic extract can be found and downloaded from the register website in about five minutes. Preparing an original paper document with an apostille and notarized translation takes 1–3 business days, depending on the urgent-service tariff selected at the House of Justice.
Yes. You can download an electronic reference copy free of charge from the official NAPR website. If you need an official apostilled paper document, you will have to order that service separately.
Although Georgia’s register issues extracts in Georgian or English, government authorities in many countries (including Russia and EU member states) require the document to be translated into their official language and notarized.
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